Legals & Privacy

Privacy Policy for Recruitment

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We prioritize the protection of your personal data. This document outlines our data protection principles for our recruitment processes.

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1- Data Controller

Impossible Cloud GmbH
Friesenweg 12
22763 Hamburg
Germany

Board of Directors
Dr. Kai Wawrzinek
Dr. Christian Kaul

Legal Information
Trade Register: HRB 170423
District Court: Hamburg
VAT ID: DE346013637

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Our Data Protection Officer
You can reach the data protection officer of Impossible Cloud GmbH under the following contact details:
Herting Oberbeck Datenschutz GmbH
Hallerstr. 76, 20146 Hamburg

https://www.datenschutzkanzlei.de

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2- Collection of Personal Data

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We collect and store the following categories of personal data about you during the recruitment process:

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• Data which you have provided to us in your candidate application form, including first and last name, country, e-mail, phone number, desired annual salary, right to work status.
• Data which you have provided to us in your application documents (curriculum vitae CV, cover letter) including work experience, qualifications and language skills.
• Data provided to us by your referrers (if applicable). These are reference points that you have given us to contact.  
• Data from video interviews.                                              

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We can also obtain information from professional social networks, such as LinkedIn, for the purposes of actively approaching you with job offers or for the purpose of confirming the accuracy of the information presented by you within the course of the application.

3.  Purpose and Legal Basis of Processing

Your personal data may be used for following purposes:

• To assess your application for the job offered and to communicate with you within the recruitment process.
• To contact you in case of an alternative career opportunity within the Company 
• To contact you following your unsolicited application.

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The General Data Protection Regulation requires us to provide you with information on the legal basis of the processing of your personal data.

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The legal basis for our processing data about you is that such processing is necessary for the

purposes of:

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• exercising our rights and performing our obligations under any contract we make with

you (Article 6 (1) (b) General Data Protection Regulation);

• Compliance with our legal obligations (Article 6 (1) (c) General Data Protection

Regulation); and/or

• Legitimate interests pursued by us (Article 6 (1) (f) General Data Protection

Regulation) (“Legitimate Interest”). When we obtain information from your public profile on professional social networks, such as LinkedIn, When we obtain information from your public profile on professional social networks, such as LinkedIn, we rely on our legitimate interest in identifying and contacting potential candidates or verifying the accuracy of information provided during the application process.

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4. Information on Services Used:

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Employ, Inc, (Application Tracking System) :Your personal data is processed by Employ, Inc. on our behalf under a data processing agreement pursuant to Article 28 GDPR, for the purpose of applicant management and selection procedures.

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Google Meet: We use Google Meet to schedule and conduct interviews.

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Professional Networking Platforms such as LinkedIn, used for sourcing potential candidates or verifying professional information.

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5. Transfers of the Personal Data

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We always process your data on European servers with the highest security standards. However, some data processing may involve the transfer of certain personal data to third countries, i.e. countries where the GDPR is not applicable. 

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Such transfers are permitted if the European Commission has determined that an adequate level of data protection is provided in such a third country. This applies to all transfers to countries on this list:

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https://commission.europa.eu/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en.

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If no such adequacy decision has been made by the European Commission, personal data will only be transferred to a third country if appropriate safeguards are in place in accordance with Art. 46 GDPR or if one of the conditions of Art. 49 GDPR is met.

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If no adequacy decision has been made and unless otherwise specified below, we use the EU standard data protection clauses as appropriate safeguards for the transfer of personal data from the scope of the GDPR to third countries. You have the option of receiving a copy of these EU standard data protection clauses or viewing them. To do so, please contact us at the address provided under Contact.

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If you consent to the transfer of personal data to third countries, the transfer will be carried out on the legal basis of Art. 49 (1) (a) GDPR.

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6. Legal Rights in Relation to Personal Data 

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Under the EU General Data Protection Regulation (GDPR), you have the following rights:

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If your personal data is being processed, you have the right to obtain information about the data stored about you (Art. 15 GDPR).

Should inaccurate personal data be processed, you have a right to rectification (Art. 16 GDPR).

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If the legal requirements are met, you can request the erasure or restriction of processing, and object to the processing (Art. 17, 18, and 21 GDPR).

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If you have consented to data processing or if there is a data processing contract and the data processing is carried out using automated procedures, you may have a right to data portability (Art. 20 GDPR).

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Should you wish to exercise your rights, you can contact us using the email address. legal@impossiblecloud.com.

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7. Data Retention

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Your personal data will be retained for a period of 6 months from the date of your application, after which it will be securely deleted or anonymized in accordance with applicable data protection regulations.

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